Friday, November 17, 2017

Convenient delete a single document from large list

SharePoint Lists and Libraries can store large amounts of (document) items. This does complicate the management of the stored items: before you can edit or delete the item, you need to find it in the large list storage. As result of the listview threshold max 5000 items are displayed, and you will therefore likely spend a lot of time navigating page-wise through the list/library before you eventually find the item you want to manage. When it concerns a regular list, you can automate this item-search via "search in 'this list'" (<site-url>/_layouts/OSSSearchResults.aspx?cs=This%20List&u=<list-url>); however for managing document items this does not help: the searchresult does not display the document library ribbon, and thus you cannot activate for instance the 'Delete Document' action. But the SharePoint toolbox has more to offer: setup an interactive listview search experience by combining it with a connected TextFilter webpart. For the how-to I refer to Connect a Filter Web Part to a List View Web Part on a classic page.
Screen impression of the convenience result:

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