Sunday, September 15, 2019

Caveat with MS Teams Live Events: once started, your audience is fixed

Do you recognize this? You started "the party", and while in full flux you're friendly reminded that you forgot to invite your best friend... This metaphore also holds for webcasts with selected audience: as people move accross diverse departments in an organization, it is an easy miss to not authorize/invite someone new joined. And dependent on the content and information sensitivity of the information shared, even more important can be to retract the authorization of someone that moved to another department. With Stream Live Events, the owner aka organizer of the Live Events is enabled to on-the-fly make modifications to the authorized / invited audience of the event, also when the event is already live. With Teams Live Events this is not possible: once the planned event is started, the audience is locked: you can neither add new attendees (nor presenters), or remove persons that should not be allowed. It is even not possible to modify in MS Teams the audience after the event is ended.
As the positioning of MS Teams Live Events compared with MS Stream Live Events is that the first is aimed for webcast distribution with a typical known team (of people), the lack of dynamic authorization may in reality not be a concrete issue. But good to be aware of, also to make a judged selection between webcast via MS Teams Live Events or via MS Stream Live Events.

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